Return of Scanned Documents
Now that you’ve scanned your documents, what happens to the physical records that remain? Are they going to inactive storage? Depending on that decision, does it have to be returned in the same state? What do the end users want? What about compliance?
Clearly, a document imaging project doesn’t end with the scanning process. You have to ensure that any remaining physical documents and files are returned and can be accessed by users again. You also have to ensure that what you retain is compliant. For example, in some instances, for the electronic copy to be the official record, the physical record can’t go back into circulation. You can destroy them or store them, but the choice has to be weighed in terms of risk management.
For any retained paper records, TAB’s imaging process provides for the timely and secure return of all scanned documents. We’ll make sure they are returned in the same or better condition as when they left, in a way that satisfies all of your compliance and end-user requirements.